Position Title: Chapter Executive

Reports To: GCSACC Board of Directors

Employment Type: Part-time (20-30 hours/week)

Position Summary:

The Golf Course Superintendents Association of Cape Cod (GCSACC) is seeking a Chapter Executive to lead the organization. This role offers a unique opportunity to work with golf course superintendents, affiliate members, and industry partners across Cape Cod and surrounding areas. GCSACC has a little over 300 members and is growing each year. It is a 501c(6) non-profit organization.

The Chapter Executive is responsible for managing all daily operations of the chapter including membership services, website maintenance, event planning, bookkeeping/financial duties and communications. This is a part-time, administrative, preferably remote position with the flexibility to work from home, along with some travel to association events and industry meetings.

Qualifications Preferred but not required:

• Association or non-profit experience
• Ability to work independently and prioritize tasks
• Event planning and marketing
• Quickbooks
• Website maintenance
• Experience in Microsoft Office products and/or Google Workspace

RESPONSIBILITIES

Board of Director Meetings:

• Execute the decisions of the Board of Directors.
• Prepare monthly financial reports to keep the Board informed of the financial conditions and operations of GCSACC.
• Prepare and organize monthly Board meeting agendas and reports.

Membership Meetings and Events

• Assist the Board of Directors in planning GCSACC meetings and events.
• Prepare events on the website, maintain attendance, payments, and email notices.
• Assist the Scholarship and Research committee with planning a yearly fundraiser tournament.
• Assist the Education Committee with planning a yearly education event.
• Work with the Board to plan and execute the annual meeting in December.
• Attend events to handle registration, and collection of payments.

Communication:

• The Chapter Executive serves as the primary point of contact for the association, working closely with the Board of Directors to keep members informed of news and upcoming events through the association’s website and email communications.
• Prepare membership renewals and promotions. 
• Prepare yearly membership directory to be printed by request.

Financial:

• Use QuickBooks to maintain and update all financial records for the association’s activities, including reconciling bank statements.
• Responsible for submitting annual reporting documents to the national association (GCSAA) and the Commonwealth of Massachusetts.
• Prepare and submit all yearly tax documents in compliance with 501( c) 6 organizations.
• Maintains secure record keeping and filing as needed.

Compensation & Benefits

• Part Time:  20-30 hours per week
• Base Salary: $28–$35 per hour. (Hourly or salaried structure negotiable.)
• Phone & Internet: GCSACC will cover all work-related phone and internet expenses.
• Professional Development: GCSACC will cover costs for continuing education and professional development, including travel expenses.

Application Process:

All interested candidates should submit a resume and cover letter for the position to:  Julie Heston, GCSACC Chapter Executive at  jheston312@gmail.com

Applications will remain confidential.

Application Deadline: Open Until Filled